An Overview of Legal Document Management System

 


Legal document management is all about the storage and handling of documents pertaining to legal matters. As lawyers have to deal with numerous files and documents every day, it becomes nearly impossible for them to keep a track of all these materials. For their convenience, they need access to e-file legal docs that not only store documents but also track, manage, and search them. However, document management is very different than document storage. Document management is not only about saving and ordering documents within folders but much more.

What is a legal document management system?

It is an application designed to arrange digital and paper documents. An excellent legal document management system provides functions like:

  1. Converting paper documents into their digital version.
  2. Encrypting documents with high-end accessibility permission.
  3. Categorizing documents based on their type, form, and size.
  4. Retrieving the necessary documents from keyword searches and archiving those.
  5. Several other customizable features.

Does your company need legal DMS?

To give an answer to this question, you need to ask yourself the following:

  1. Are you willing to operate paperlessly and eliminate the piled-up paper files?
  2. Are you aiming for a matter-centric organization for the documents?
  3. Do you need organized documents?
  4. Are you looking for a process that will keep the document edited and updated?

If any of the answers to the above questions is ‘YES’, then your firm should look forward to implementing an e-file legal docs management system.

Why the legal document management system is important?

Having a legal document management system is important for the following reasons:

  1. Security and compliance: A legal DMS enables firms to comply with industry and security standards. So, while choosing a legal DMS, ensure it comes with industry-recognized security certifications in the form of SOC, HIPAA, and ISO.
  2. Record management: With an e-file legal docs management system in place, record keeping and more importantly, managing these records will become easier for you. It’s integral to most organizations’ compliance and risk activities.
  3. Permissions management: A legal document management system provides role-based permission to curb the risk of unauthorized access to sensitive information. With this functionality in place, documents are restricted for access by certain users only.
  4. Deployment options: When you purchase a legal DMS, you get two deployment options: on-premise and cloud. On-premise means the documents and applications will be stored in your company’s own infrastructure. On the contrary, the cloud refers to the phenomenon where the information will be stored on secure remote servers with multiple data centers.

So, what are you thinking about? Stop hunting down documents across local folders, emails, and shared drives. Make the leap to a new-age legal DMS and streamline your business operations in a better fashion.

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